7 steps of RPA implementation for enterprise digital transformation | by BoTreeTechnologies | Jul, 2020

The primary question is this — How can RPA help with digital transformation in terms of value delivered to your business?

Robotic Process Automation solutions have a lot of use cases in the entire enterprise. From accounting to troubleshooting, the role of RPA in digital transformation of your enterprise is beyond imagination.

Here’s how RPA and digital transformation work together to deliver business value:

The first thing RPA will do is align your business goals with perfect resource management and deliver overall organizational value. How so?

Improved enterprise performance

• Your enterprise is a connected network of systems like all enterprises. If one process improves, all others get better automatically.
• RPA implementation doesn’t stop at one process or in one department.
• RPA supports digital transformation at the managerial level as well as the bottom-line level.
• Wherever Robotic Process Automation is a possibility, it should happen to improve the overall business performance.

Reduction in costs

• One of the most significant benefits of Robotic Process Automation is a reduction in costs. RPA implementation brings about 25% to 60% cost savings in your operations.
• The main costs associated with employees include monthly fixed salaries, bonuses, perks, pension plans, provident funds, employee engagement, and whatnot.
• When you step on to digital transformation using RPA, you don’t have to spend money on any of the above.
• RPA will allow you to replace workers in jobs which can be automated with a one-time investment.

Better opportunities

• Now that you will use RPA consultants services for digital transformation, you will be left with employees who used to do the work earlier.
• In essence, you now have the opportunity to train this workforce at a lower cost in different skills.
• You are opening doors to your employees for learning the best possible human skill.
• In fact, you can train your employees in managing and supervision of RPA technologies to keep them relevant in the industry.

Most enterprises, including yours, will use RPA in digital transformation to achieve the ultimate result — maximizing customer satisfaction. Well, Robotic Process Automation provides unmatched value in uplifting the user experience.

Faster data entry

• Banks and healthcare institutions are already taking advantage of RPA implementation services to perform faster data entry.
• Manual form filling is a tedious task, and the customer has to wait for a long time as the person sitting on the other side of the desk can only work at a limited speed.
• Robotic Process Automation solutions increase data entry speed by 50%. On the other hand, it will reduce the errors in data entry tenfold.
• RPA software bots are instructed to fill in information based on specific rules. There is almost no chance of robots making errors in information filling.
• When you increase the speed of processes like filling forms, quickly accessing customer data, and producing error-free consumer results, your customer experience skyrockets.
• They understand that your focus is on serving them in a much better way than making them wait in line.

Streamline customer service workflow

• RPA implementation, combined with Artificial Intelligence(AI), can streamline customer service workflows to provide maximum value to each customer.
• It can provide immediate responses to customers based on some predefined parameters and direct the customers to the right department.
• On the other hand, RPA software bots allow customer service reps to easily access information and in real-time.
• RPA and digital transformation enable the software to trigger responses and provide the right information at the right time, highly improving customer service delivery.

Now that you have understood the overall organization value of RPA and the value to customers, it is imperative to understand how RPA consulting & implementation services will impact employee engagement.

Increase in employee satisfaction

• One of the primary benefits of Robotic Process Automation is an increase in employee satisfaction.
• When your staff is relieved from mundane and boring tasks like copying and pasting data, they will feel that they are valued more in the organization.
• Enterprise digital transformation using RPA will allow employees to focus on more productive and creative tasks. Once employees feel that their time is being valued, they will start using it wisely.
• On the other hand, when democratic automation takes place, employees become motivated to automate their own processes.
• With no-code automation, your team can seamlessly automate processes that have low-value in terms of operability.
• Once they are ready to handle more challenges, their job satisfaction will increase twofold.

Source better candidates

• This is a direct benefit of Robotic Process Automation solutions. When you implement RPA in your human resource department, you can reap significant advantages. One of them is sourcing better candidates.
• Your HR department is probably overburdened with resumes lying on their desk and hard drive. Robotic Process Automation can scan through millions of resumes and select the best candidates that match your parameters.
• It will reduce the time of your HR department in searching for candidates. It also allows HR managers to improve employee engagement through quick access to employee data.

Productivity boost

• RPA supports digital transformation by giving your enterprise a productivity boost. How so?
• RPA consulting services will increase your output delivery speed as most of the manual and mundane processes will be automated.
• While your employees can churn out 5 units of output, RPA implementation can churn out nearly 10–15 units in the same time.
• RPA services allow your employees to take up productive tasks where their skills make more sense. They can plan and manage the operations instead of filling out the formalities when they are not executing.
• On the other hand, your enterprise will achieve better results in less amount of time. You can plan an automation strategy that combines human efforts and machines to deliver maximum productivity boost.

Now that you understand the role of RPA in digital transformation for your enterprise, you probably want to get started as soon as possible.

You can cut down your operational costs, increase your productivity, and multiply your profitability — all the while providing a world-class customer experience.

RPA implementation services, thus, provide you with a win-win situation. Whichever industry your business is in, implementing RPA services have a plethora of use cases for you.

Read this blog and learn the 33 different use cases of Robotic Process Automation in 11 major industries.

Once you understand how RPA can benefit your business, you should get started with your RPA journey as soon as possible.

There’s a lot of information out there about effectively implementing RPA. It can confuse you and take you a step back.

Don’t worry — we have compiled a 7-step journey of all the necessary things you need for implementing Robotic Process Automation solutions in your organization. Keep reading and transform your organization today.

• While most experts would say that you start your automation journey by setting up an objective, we believe that you should start by learning as much as you can about the technology.
• Robotic Process Automation is a big deal when it comes to digital transformation. You don’t want to automate the wrong processes. You must learn about the tools and technologies of RPA.
• This step is essential because it prepares you to bring an enterprise-wide change of digital transformation using RPA. The more knowledge you have, the better you can educate the people working on your team.
• It is crucial to research the long-term effects of RPA, scalability of the technology, sustainability, and the overall value it will deliver to your organization.
• If you have a complete understanding of RPA implementation, you can identify the need for Robotic Process Automation solutions for different processes in your organization.

• The next step is to determine the RPA objectives. It is a critical step — one that can make or break your digital transformation strategy.
• You must identify the long-term objectives like increase in productivity, employee substitution, reduction in costs, and many more. These objectives will provide long-term value with automation.
• On the other hand, you must also determine any short-term objectives you want to achieve with RPA and digital transformation. These include completing one-time data entry tasks, triggering responses for logging in, sourcing a list of information, etc.
• All the RPA objectives must focus on achieving your overall organizational goal. RPA isn’t a fancy technology to become a machine.
• For proper implementation of RPA solutions, you need to identify the key areas under the objectives where RPA is required.

• While most companies want quick results, RPA services are not your usual “get-productive-quick” scheme.
• Even though it increases your productivity, start small. Since it is a new technology, you might not want to risk every process of your enterprise.
• It is better to automate micro-processes that occur every day rather than processes that happen only once or twice a month. In the beginning, your focus should be to automate the small tasks with specific actions that can be completed quickly.
• Often single processes are much better and easier to automate at the beginning than long, complex processes.
• In essence, it is like taking a test run of digital transformation using RPA. It allows you to see how RPA implementation is working for you and whether it is the right direction for you or not.

• Once you are satisfied that your RPA efforts are in the right direction through small scale testing, you are ready to implement it on a larger level.
• It starts by identifying the right candidates for business process automation. The driving question shouldn’t be “ Can we automate this process?” but rather “ Should we automate this process?”
• When you scale your RPA implementation, it is better to take help of RPA consulting services and get the right advice in compliance, scalability, and optimization.
• You must find the processes that have a lot of bottlenecks and deliver the least value to your business. If you think that a process can be completed without human intervention, it is a good candidate for process automation.
• Gradual scaling will help you identify more opportunities for digital transformation through RPA. You can optimize processes without compromising or disrupting your workflow.

• Now if you are planning to use RPA as your long-term strategy for digital transformation, you need to have governance in place. You must ensure that process automation is in alignment with your business goals.
• On the other hand, you must make sure that RPA compliance doesn’t take the backseat. Unethical usage and biases in RPA processes can harm your business in the long-run.
• You should provide proper training to your employees for working in accordance with RPA and digital transformation. The IT team will be of great help in equipping your team with the necessary skills.
• Executives or managers from the project management team must oversee RPA implementation at different stages in the organization.
• The main purpose of governance is to ensure that the right processes are being automated and there’s no gap between the results you expect to achieve from RPA and what you actually achieve.

[Read Also: Salesforce RPA Integration: A Comprehensive Guide]

• The penultimate step is to scale your RPA efforts in a way such that you are able to build a digital workforce of bots, available at your service 24×7.
• As you gradually scale up RPA implementation by identifying processes to automate one after the other, enterprise digital transformation becomes easier.
• In no time, you will have an army of bots working at your disposal, completing all the tasks that your employees don’t want to do.
• In the meantime, you also need to optimize your existing bots involved in business process automation. RPA software like UiPath, Automation Anywhere, BluePrism, etc., allow you to build your digital workforce without much effort.
• Building a digital workforce will bring an enterprise-wide wave of digital transformation. Your employees will be better equipped to deal with RPA once your organization is on board the digital workforce.

• The last step in digital transformation through RPA is measuring the performance of your digital workforce and improving the implementation.
• You must regularly record the successes and failures of your RPA-optimized processes to measure how they are performing.
• It involves setting a list of key KPIs that you wish to achieve and overseeing whether RPA implementation is providing you the expected results or not.
• As you go along the way, you will find discrepancies, which will allow you to make improvements and adjust your RPA services accordingly.
• Measuring the performance is directly related to the RPA objectives that you want to achieve. You primarily want to increase efficiency, reduce costs, and multiply your productivity.
• Set up regular tracking to ensure that you are conducting a thorough analysis of your processes and are getting a real-image of the situation to improve it further.

[Keep Reading: RPA or AI — What will Benefit Your Organization the most]

RPA and AI are the primary technologies for digital transformation. However, you cannot begin your journey with one and ditch the other.

Robotic Process Automation solutions enable you to reap the benefits of automating complex business processes. It allows you to focus on what’s more important.

RPA implementation is not elimination but the substitution of your valuable employees with bots that can deliver better value in the same amount of time.

However, the steps to digital transformation using RPA are not absolute. These are a common framework that can help you to take advantage of RPA effectiveness.

If you need to talk to an RPA expert for more information, give us a call. BoTree Technologies has the perfect mix of RPA developers to fulfil all your automation needs.